Technology As A Journey, Not a Destination

Over the past two weeks, my team and I have had the opportunity to get some training using Apple’s professional development program.  We have one more two-day session next week.  This is an excellent resource and I cannot speak highly enough about Apple’s Professional Development program.  It’s not cheap, but it’s well worth the money. For us, we are wrapping up some spending of technology training dollars that was part of a grant I obtained.  Initially, I had wanted to include several teachers in this training to increase the amount of people to help build a training program.  However, I ran into the same problem I have had for most of the year: getting time to get teachers in a training environment is all but impossible.  I understand the difficulty in taking teachers out of the classroom.  For these two sessions, there simply weren’t enough substitutes to go around.  This time of year is busy with other training throughout the district.

My team and I have all of this valuable information, resources that would really help teachers in their classrooms.  All we would need is an hour here or there to be effective.  Besides money, time is the other scarce resource.  Earlier in the year, I provided some after hours training opportunities for our staff.  It was a total of 8 hours, two hours per evening and we provided recertification credit.  We did not have many takers, and the second round of classes, we only had one or two people enrolled.  I opted to take a different approach and create some video tutorials and post them in our district Moodle.  If a person went through all of the material I created, they would be able to get the same information as we covered in the class, possibly even more.

It occurred to me that these video tutorials were a very powerful medium.  I was able to obtain some video equipment so we can produce some high quality professional videos.  Now the hard part is getting people to find time to watch them.  It is especially difficult this time of year as the weather warms up.  When my day is done, all I want to do is work on my new blog, so I completely understand.  Lately, my interest in technology in my downtime has faded significantly.  I know it’s because it’s beginning to warm up, the days are longer, and my passion for growing food is renewed by the time of year.

I’ve been struggling to figure out two problems, one personal and one for work, but both nearly identical. It’s a question of backups. At home, I have an Apple Time Capsule that backs up automatically using Time Machine on all of our Macs. This works great and is completely effortless on my behalf. If my computer were to crash or fall in the bathtub tomorrow, I would be secure in knowing my data was protected. Forever the pessimist, though, I asked myself what if the house burns down or is carried away in a tornado? Then I would be out everything. I have had this nagging desire to have an offsite backup solution for quite some time. Previously, I would burn DVDs of family pictures and other memories and take them to the home of a relative periodically. Sometimes months (or a year) would elapse before I would add to the collection, so in the event of a catastrophe I would be completely out of luck.

I kept hearing advertisements for some of these third party sites like Carbonite and Mozy. I love the idea of automated offside backup, but just have a distrust of dumping all of my personal data off to the cloud and having no control over it.  For my work it’s easier to accept because most of what I do is a matter of public record anyway.

CrashPlan was another provider that I heard several times. I downloaded a trial version and was fully expecting to just bite the bullet and sign up for the hosted offside backup and wait the months it would take for a complete backup to take place over the Internet.  What I discovered, however, is that CrashPlan lets you back up to other computers over the Internet for free.  The backup is encrypted on the drive and in transit (according to them) and you can build your own automated offsite backup.  So here is what I did:

1. I backed up to my 2TB External Drive on each of my home computers. It took several days.
2. I installed Crashplan on my work computer and added it to my CrashPlan account, but not backing up anything on it.
3. I then took the hard drive from home to work. Using the process to copy a backup archive, I made my work computer a destination for my home computers.
4. I then removed the local folder destination on my home computers so that it wouldn’t report a failure.

All three of my home computers now do automated offsite backup to the hard drive on my desk.  It took some time for that initial backup on each computer, but that was the bulk of the time.  Seeding the backup by doing it locally saved months of uploading, and probably a nasty letter from my ISP since it represented about 1.5TB of data.  For me that solution didn’t cost anything extra because I already had the 2TB drive.

Now, on to the backup solution for work.  CrashPlan offers a Pro solution as well, and provides server software so you can host your own backups on site.  I see a possibility for this as a solution to some of our mobile computers, but for now, it’s going to solve the tape backup dilemma.  We still back up to tape, and someone takes that tape home on a rotating basis.  This works, but an automated solution would be much simpler and expandable.  Since we have a good network connection between our buildings, bandwidth would not be an issue.

So here is my solution:

1. I took an old PC desktop computer and installed Ubuntu 10.04 LTS, and enabled the remote desktop option so it can be headless.
2. Purchased two 2TB Hard Drives (~$150 each) and attached them to the PC, formatting them for Linux.
3. Installed CrashPlan Pro (part of a 30 day trial) and modified it to use those two external drives as storage.
4. Install CrashPlan Pro client on server and set the backup to automate.

Once the initial backup completes, I’ll move this setup to the network closet at one of the other schools.  I realize that if a fire or tornado wipes out both of our schools, well, we would have some data loss.  However, if this were to happen, the data loss would probably be the least of our problems as a school district.  Our Student Information and accounting systems are all hosted offsite, so all that would be lost is Active and Open Directory, network home folders and some share points.  I think it’s a risk that’s reasonable.

After the 30 day trial, we will purchase 5 seats for CrashPlan Pro.  There is a discount for educational institutions, and for that small fee we will no longer have to swap tapes.  The great thing about CrashPlan is that it will just run in the background and is automated.  It’s just one more thing the machine can do.